Oral presentations
All presentations (volunteered and invited) in Topical and General
Symposia will share the same format (15 minutes:
12 minutes plus 3 for discussion), except for a 30-minute introductory
key lecture, if scheduled. The duration
of oral presentations in Special Symposia will instead vary according
to the session format, as reported in the
Scientific Program.
1. All rooms will be equipped with one computer for PowerPoint presentations
and one overhead projector. No slide projectors will be available.
The computer will be on the speaker’s desk.
2. Given the vast number of simultaneous sessions and the short time
allocated for talks, PowerPoint presentations will be managed by a
centralized system. Therefore, it will not be possible to use personal
laptops during presentations.
3. Presenters who intend to use PowerPoint should bring their CDs
(or computers) to the Slide Center one day before their scheduled
time to have their presentations copied. The presentations will be
forwarded, via LAN network, from the Slide Center to the appropriate
room at the scheduled time.
4. A limited service will be offered for converting slides into PowerPoint
presentations. Should this service be required, slides must be brought
to the Slide Center at least one day before their scheduled time.
5. Presenters whose talks are scheduled on the morning of Saturday
21 should deliver their PowerPoint presentations on the previous day
to the Slide Center in the registration area (open from 14.00 to 19.00
on Friday 20). If you know in advance that this will not be possible,
please send your electronic presentation to Mr. Jacopo Bellucci, Tecnoconference
s.r.l., Via Faenza 09/111, 50123 Firenze (ITALY) or by e-mail to j.bellucci@tecnoconference.it
6. To allow the organizers to verify that the session program is complete,
all presenters must inform the Slide Center about their mode of presentation,
even if they are planning an overhead presentation.
7. Specific technical information on how to prepare PowerPoint presentations
is available under the heading “Scientific Program” on the
website http://www.32igc.org
Poster presentations
1. Posters must be on display for the whole day during which the session
is scheduled. Posters should be set up between 8.30 and 9.00 and removed
by 19.00. All posters must be removed at the end of the first day,
even in cases where the session lasts more than one day.
2. Display panels, one for each poster presentation, are 100 cm wide
and 250 cm high. Sticking paste is available; velcro, thumbtacks are
not needed.
3. Authors must be present at the poster booth from 17.00 to 18.30,
and are also encouraged to be present during lunch time (12.45 - 14.15).
INSTRUCTIONS
FOR POWERPOINT PRESENTATIONS
1)
It is absolutely necessary that the files of videos and pictures are
in the same folder of the PowerPoint presentation; moreover, they
need to be copied in the folder before they are inserted in the presentation
*.
2) Should non standard sources be used (i.e. which are not included
in Windows XP and Office XP), please bring these sources with you
and reach the slide centre in due course to inform the engineers about
this (at least six hours before the presentation).
3) The videos included in the presentation shall have the following
extensions: .avi, .mpeg, .mov, .wmv (.avi is preferable). Please use
the following codec: DivX, Xvid. Videos made by means of codec which
are proprietary of professional cameras cannot be viewed. Besides
that, in the presentation videos shall not be started by double-clicking
the picture **.
4) Just one video for each slide is advisable.
5) The videos to be used in the presentation should not be more than
50 MB each. Should their size be greater, please bring a copy of the
videos on VHS, Beta, DVD or other media to the slide centre, by previous
agreement with the engineers (at least six hours before the presentation).
6) The size of powerpoint presentations preferably should not exceed
20 MB, videos excluded.
7) Simple slides, without too much animation should be used.
8) Before importing the pictures which will be used in the presentations
into PowerPoint, they should be reduced and optimised by means of
graphic programmes such as “Imaging”, “Photoshop”,
“Photopaint”, “Paint shop pro”, et cetera.
9) To get a light presentation, please use .gif and .jpg pictures
(different types of extensions will be accepted as well, provided
that they are recognised by PowerPoint).
10) To make the download of the presentations at the slide centre
easier, CDs-Rom, floppy discs or zip discs are advisable.
However, presentations can be downloaded from one’s notebook
at the slide centre, provided that the persons concerned come there
at least 3 hours before the presentation.
11) The version which is presently used for presentations is PowerPoint,
Version XP.
Speakers whose presentations will not abide by the previous “suggestions”
are kindly requested to get in contact with the engineers at the slide
centre at least six hours before their presentations.
For
any technical information: j.bellucci@tecnoconference.it
*
- Example: I create the folder “PRESENTATION”, I copy
the files required for the presentation in this folder; by means of
PowerPoint I create the presentation, using the videos which are in
the “presentation” folder, then I will always save all
this in the “presentation” folder.
** - In order to avoid it, please follow this procedure:
Select the slide where you want to insert the video, select “Videos
and sounds” by clicking “Insert” on the menu, then
click “Video from a file”. Select the video required,
then click “O.K.”. Answer “No” the question
“Is the video to be reproduced automatically during the presentation?”.
Now from the menu “Presentation” select “Customised
animation....”. A window will appear: select and thick off the
flag of the object just inserted in the list of the elements to which
animation is to be applied. Be sure that on the “Order and intervals”
panel, “By a click of the mouse” is selected, that “Perform
by using the order of animation” is ticked off on the multimedia
panel, and that “Stop the presentation” is selected. Click
“Ok” to confirm and close the window.
